PRIVACY IS IMPORTANT.
THIS IS OUR PRIVACY POLICY.
HAVE A LOVELY DAY :)
1. Introduction
Deerhound (“we,” “our,” or “us”) operates the web application (the “Service”) that connects to user accounts (including Google) to generate and deliver daily meeting briefings and related insights (“Briefs”). We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and share information when you use our Service.
By using our Service, you agree to the terms of this Privacy Policy.
2. Information We Collect
We collect information in several ways, including information you provide directly, data accessed through connected accounts (such as Google), and data automatically collected during your use of the Service.
Depending on your usage and integrations, the types of data we may collect include:
Account and Authentication Data: Such as your name, email address, account identifiers, and OAuth tokens necessary to connect third-party services (e.g., Google).
Calendar and Event Information: Including meeting times, titles, descriptions, participants, locations, attachments, and related metadata.
User Preferences and Business Details: Information you provide to customize your experience or configure your briefings.
Generated and Derived Content: Briefs, summaries, recommendations, and insights created by the Service or its integrated partners.
Usage and Technical Data: Log files, IP addresses, browser or device identifiers, timestamps, and diagnostic data collected for security, analytics, and performance monitoring.
Communications and Support Information: Any information you provide when you contact us for help or feedback.
Future Integrations: Additional categories of data that may become available through new third-party services or features you choose to connect in the future.
We collect only the data necessary to provide and improve our Service and its related functionality.
3. How We Use Your Information
We use your information to operate, maintain, and enhance the Service and its related tools. Specifically, we may use information to:
Provide, personalize, and improve the Service and user experience.
Generate and deliver daily meeting briefings and other summaries or insights.
Facilitate integrations with third-party services, data sources, or automation tools that enhance functionality (e.g., AI summarization, analytics, or communication features).
Analyze usage and trends to improve system performance and product design.
Secure our systems, prevent fraud, and monitor for unauthorized access.
Communicate with you regarding updates, support, or service-related notices.
Develop new features, integrations, or business tools consistent with this Policy.
Comply with legal obligations and enforce our rights.
We may also use aggregated or de-identified data for statistical, research, or analytical purposes.
4. Data Sharing and Disclosure
We do not sell your personal information. We may share information only as described below:
Service Providers and Partners: With vendors and partners that support the operation, improvement, and delivery of the Service—including AI platforms, automation systems, analytics tools, email providers, hosting services, and other technology providers.
Authorized Integrations: With third-party services or APIs that you choose to connect to the Service.
Legal Compliance: When required by law, subpoena, or to protect our legal rights or the safety of others.
Business Transactions: In connection with a merger, acquisition, restructuring, or sale of assets, subject to this Privacy Policy.
All third parties are contractually required to handle personal data securely and to use it only for authorized purposes.
5. Data Retention
We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law.
Brief data and related records are typically stored for up to six (6) months.
Logs and technical data may be kept longer for security or diagnostic purposes.
Users may request deletion of their personal information by contacting ejtmillerconsulting@gmail.com.
We will comply with verified deletion requests within a reasonable timeframe.
6. Security
We implement appropriate administrative, technical, and physical safeguards to protect your data. These include:
Encryption in transit (HTTPS/TLS)
Secure database storage and limited access controls
Hosting within secure Render infrastructure located in Ohio, United States
While we take reasonable steps to protect your information, no method of storage or transmission is completely secure.
7. International Data Transfers
The Service operates in the United States. If you access the Service from outside the U.S., you acknowledge and consent to the transfer and processing of your data in the U.S., where data protection laws may differ from those of your country.
8. Children’s Privacy
Our Service is not directed to children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that a child has provided us with personal data, we will delete it promptly.
9. Google OAuth and Limited Use Disclosure
Our use and transfer of information received from Google APIs will adhere to the
Google API Services User Data Policy, including the Limited Use requirements.
We only use Google user data to provide user-facing features, and we do not use or share Google data for advertising or unrelated purposes.
10. Your Rights and Choices
You may:
Revoke access through your Google Account Permissions page.
Request access, correction, or deletion of your information by emailing ejtmillerconsulting@gmail.com
Opt out of non-essential communications.
We may verify your identity before processing your request.
11. Changes to This Policy
We may update this Privacy Policy from time to time. The revised version will be posted here with a new “Last Updated” date. Continued use of the Service after updates constitutes acceptance of the changes.
12. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy, please contact us at:
ejtmillerconsulting@gmail.com